Rules Regarding Attendance

The University of Mumbai vides its circular no. UG/01 of 2014, dated 5 May 2014, has revised the norms for attendance. Ordinances 119, 120, and 125 are repealed and Ordinances 6086 relating to the attendance is now in force. Given below is the abstract of the revised ordinance 6086.

1. Every bonafide learner shall ordinarily be allowed to keep terms for the given semester in a program of his enrolment, only if he fulfills at least seventy-five percent (75%) of the attendance taken as an average of the total number of lectures, practicals, tutorials, etc. wherein short and/or long excursions/field visits/study tours organized by the college and supervised by the teachers as envisaged in the syllabus shall be credited to his attendance for the total no of periods which are otherwise delivered on the material day/s. Further, it is mandatory for every learner to have min 50% attendance for each subject & an overall average attendance has to be 75%.

2. Students participating in sports, cultural activities, N.S.S, N.C.C, Adult and Continuing Education and Extension will be permitted full credit for lectures / practical / tutorials missed by them as a result of their participation in N.C.C / N.S.S / A.C.E.E camps, Inter-collegiate, Inter-University, State, National, and International tournaments/competitions and coaching camps, training sessions organized in participation of these tournaments /competitions. This credit shall be allowed on the basis of the production of a certificate of participation in such authorized activity from the concerned organizers. The same shall be submitted along with a prescribed form appended as Annexure F which shall be verified by the teacher in charge and the vice principal. This form then shall be submitted to the attendance in charge in the college office on a daily basis in case of an event held by the college or within two working days of completion of events held by other colleges.

3. The Principal of the concerned College shall be the competent authority to condone the absence of any learner further up to an additional 25% if deemed fit and on the recommendation of the attendance committee of the college, wherein it is mandatory on the committee to do natural justice by giving personal hearing to every learner falling short of minimum attendance for keeping terms and recommending case by case to the competent authority having verified the genuineness and gravity of the problem that justifies the learner to remain absent, which generally shall be limited to his own sickness, sickness of his parent, death of his parent, etc. supported by valid evidence, documentary or otherwise.

4. Steps taken by the College to make the Parents & the students aware of the norms of attendance & norms of granting the terms.
5. a) Attendance Undertaking signed by parent as well as student at the time of admission.
6. b) Signatures taken from students against their monthly attendance.
7. c) Display of monthly attendance on student notice board.
8. d) Monthly letters and emails sent to Parents informing of their wards’ attendance.
9. e) Conducting Periodical meetings ( at least two meetings in each semester) of the Parents of the student’s with less than 75% attendance addressed by the Principal / Vice-Principal / Members of the attendance Committee / Person authorized by the Principal.
10. f) Undertaking signed by the parent as well as the student during the periodical parents meeting.

5. If a student is not able to attend lectures on the medical ground then he shall submit documents evidencing his illness along with an application addressing the same to the principal. The leave of absence may be granted on medical grounds subject to fulfilling the above criteria and at the discretion of the principal of the college. The details of the documents along with the rules are mentioned on the application form (appended as Annexure H) (available on College website). Attendance The University of Mumbai vide its circular no. UG/01 of 2014 dated 5th May 2014 has revised the norms for attendance. Ordinances 119, 120, and 125 are repealed and Ordinances 6086 relating to the attendance is now in force. Given below is the abstract of the revised ordinance 6086.

O ._6086: Attendance for learners:

1. Every bonafide learner shall ordinarily be allowed to keep terms for the given semester in a program of his enrolment, only if he fulfils at least seventy-five per cent (75%) of the attendance taken as an average of the total number of lectures, practical/s, tutorials etc. wherein short and/or long excursions/field visits/study tours organized by the college and supervised by the teachers as envisaged in the syllabus shall be credited to his attendance for the total no of periods which are otherwise delivered on the material day/s. Further, it is mandatory for every learner to have min 50% attendance for each course & average attendance has to be 75%.

2. The same ratio shall be applied for computing the attendance of the learners by crediting the number of periods which are missed while participating in an extracurricular / co-curricular activity/competition/camp/workshop/convention/symposium/seminar etc. where the said learner is officially representing the college/University/District/State/Country with the permission of the Principal/Director/Head of the College/Institute/University Department or by the direction of the University Officer as the case may be wherein for the purpose of computing the average attendance the periods missed for what is envisaged here-in-above, at Sr. No 1, shall be deemed to have been attended by the said learner.

3. Without prejudice to what is stated here-in-above, the Principal/Director/Head of the concerned College/Institute/Department of the University shall be the competent authority to condone the absence of any learner further up to additional 25%, if deemed fit and on recommendation of the attendance committee of the said college/ Institute/Department of the University, wherein it is mandatory on the said committee to do natural justice by giving personal hearing to every learner falling short of minimum attendance for keeping terms and recommending case by case to the competent authority having verified the genuineness and gravity of the problem that justifies the learner to remain absent, which generally shall be limited to his own sickness, sickness of his parent, death of his parent etc. supported by valid evidence, documentary or otherwise.

4. You are requested to make a note of the revised ordinance and ensure that you fulfil the norms prescribed by the University of Mumbai under O.6086, failing which you will be debarred from appearing for the Semester End Examination. Kindly note that the revised norms under O.6086 are effective and applicable from the academic year 2014- 2015 for all the classes and all the courses offered by the University of Mumbai. Note: However, the Hon’ble High Court in its order dated February 8, 2018, in WRIT PETITION NO.1208 OF 2017 has specified that the University has no authority to grant permission to instruct colleges to permit students with less than 50% attendance to appear for the examination and that the decision of the College Principal shall be Final. In the event that a student does not have requisite attendance, he/she shall be debarred from that semester and a list of detained students shall be displayed on the notice board at the end of the semester. The detained student can then file an appeal to the Head of the Institution/ Principal of the college within 3 days from the date of display of the list on the notice board of the college, where he shall be given a personal hearing. After the hearing the college shall display the final list of the debarred students and communicate the same to the Controller of examination before 10 days from the commencement of the relevant Semester End Examination. The student, if he/she so wishes, has a right to appeal against the said decision of the college within 10 days to the Controller of Examination, University of Mumbai.

Note: As per the order of the Hon’ble High Court Mumbai IN Writ Petition no. 1208 of 2017, the University of Mumbai has specified that the University cannot condone the attendance of students below 50%. Hence it is necessary that the student 75% of the lectures and/or tutorials and/or Practical for being eligible to appear for the Examinations conducted by the colleges on behalf of the University or conducted by the University